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HELUX Blueprint

Guiding your Microsoft365 journey – every step of the way

When it comes to adequately preparing for a successful Microsoft 365 implementation, most companies cannot see the forest for the trees. This is unsurprising given the many stakeholders, considerations, requirements and stages involved in ensuring that a transition is properly planned, executed and adopted.  

One thing is crystal clear – for Microsoft 365 to truly change the content management game for an organization, you need a proven game plan that spans everything from strategy and design to execution – all with the goal of ensuring a successful implementation, regardless of where a you are in your Microsoft 365 journey.

No game plan? Big problem.

With 13 years in the content management arena, the HELUX team has seen the incredible difference a solid plan of action can have on a successful implementation of M365. Unfortunately, we have also witnessed what can happen when companies skip the critical planning stage – “going it alone” without a full understanding of the hundreds of important considerations. This often leads to rushing implementation without the proper planning, stakeholder engagement, timing or support in place. 

The top challenges we have seen specific to Microsoft 365 implementations include:

The top challenges we have seen specific to Microsoft 365 implementations include:  

1.  Insufficient experience, focus and internal resources to adequately plan, implement and support the transition. 

  • Not dedicating the proper lead time or resources to the project.  

  • Relying on inexperienced employees who may have more time to dedicate, but neither the business maturity nor the knowledge to develop an appropriate game plan that meets the needs of the organization. 

Rushed, ineffective M365 implementation can take months, if not years, to fix. 

2. Project team not taking the time to understand the needs of all major stakeholders:

  • Rushing to complete the implementation and only having their own frame of reference to base it on.  

  • Not understanding the needs of the diverse stakeholders in the organization causing downstream chaos.

3. Lack of change management leading to poor adoption and decreased employee engagement 

  • Implementing a significant change without the proper cadence of stakeholder engagement, communication and buy-in drives confusion, disengagement and poor adoption of the new way of doing things.

4. Productivity slows, or grinds to a halt 

  • Make no mistake, implementing a new content management platform has a direct impact on your bottom line. If done well, employees thrive and become more efficient. Without the proper approach, the opposite can occur – people can’t find what they need to do their jobs or spend a significant amount of time trying to figure things out versus focusing on their jobs.

5. Excessive use of time, cost and resources  

  • Companies who rush implementation with poor planning and insufficient knowledge and experience to make critical decisions. ultimately leading to a sub-par solution, that costs time, money and makes inefficient use of valuable resources.   

“On many occasions, companies have approached HELUX after an implementation has gone poorly, seeking our help to re-vamp their overall strategy and solution to better meet the needs of their organization,” said Shafina Hassam, Director Customer and Partner Success. “And while we’re able to help, we understand that had we been engaged with a company from the get-go – they would have saved significantly more time, energy and money.” 

Your Blueprint for Success 

After 12 years of leadership in content management as a trusted Microsoft partner, HELUX understands all the factors that can make or break YOUR Microsoft 365 implementation.  

We have significant experience in implementing M365 solutions that will effectively and efficiently guide you through every stage of your content management journey - taking you from uncertainly and confusion to having a solid vision and game plan for success. 

We call this game plan the HELUX Blueprint™. Our industry’s highest touch offering is a unique, holistic approach that brings together the knowledge and tools you need for a successful Microsoft365 implementation.  

 Whether leveraged as an end-to-end approach or to fill gaps in your journey, our Blueprint approach unites: 

  • our experience across diverse industries; 
  • our leading-edge THEMIS content management and information architecture products; 
  • proprietary templates, schedules and other tools; and, 
  • the ability to carefully consider stakeholder time and budgets.  

Wherever you are on your journey, our goal is to leverage our proven approach to make your transition to Microsoft 365 easier, more efficient and more effective – so you can increase end-user adoption and connect your people with the information they need when they need it – driving your business ever-forward.